Calendar of Events & Due Dates

* Items with a red asterisk are consortium deliverables. 

December 2017

*Dec 15: 16-17 carry over and 17-18 AEBG Budget due (in NOVA), i.e. Program Year Budget
*Dec 20: 15/16 & Data and Accountability Budget changes due (old system)
*Dec 31: 15/16 Consortia funded activities end
*Dec 31: End of Q2

January 2018

*Jan 15: Deadline for consortia certification of member budgets in NOVA
*Jan 31: Student data due in TOPSPro (Q2)
*Jan 31: 15/16 Final expense report due and Midterm Data and Accountability expense report due (old system)

February 2018

*Feb 1-2: CAEAA Conference
*Feb 7-9: ACCE Conference
*Feb 25: 2018 - 15/16 consortium funds - close out financial report due (old system)
*Feb 28: Preliminary allocations for 2018-19 & 2019-20 released by this date

March 2018

*Mar 31: End of Q3

April 2018

*Apr 30: Student data due in TOPSPro (Q3)

May 2018

*May 02: CFADs for 2018-19 due

June 2018

*Jun 01: 16/17 & 17/18 member expense report due in NOVA (Q1, Q2 & Q3)
*Jun 30: 16/17 & 17/18 member expense report certified by consortia in NOVA (Q1, Q2 & Q3)
*Jun 30: End of Q4

August 2018

*Aug 01: Final program year report due and student data report due (Q4)
*Aug 15: Annual plans due for 18/19
*Aug (TBA): AEBG 18/19 funding is disbursed from the State

September 2018

*Sep 1: 16/17 & 17/18 member expense report due in NOVA (Q4). Will also include end of the year reporting on leveraged funds, fees, and other financial breakdowns
*Sep 30: 16/17 & 17/18 member expense report certified by consortia in NOVA (Q4); Will also include Year End Financial Report (Narrative)
*Sep 30: Program Year Budget Due in NOVA (Includes 17/18 carry over and 18/19 new funds)
*Sep 30: End of Q1

October 2018

*Oct 31: Student data due in TOPSPro (Q1) *Note – MIS 18/19 reporting schedule will be released in early 2018

November 2018

December 2018

*Dec 1: 17/18 & 18/19 member expense report certified by members in NOVA (Q1)
*Dec 20: Data and Accountability Budget Changes due (old system)
*Dec 31: Data and Accountability funded activities end
*Dec 31: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q1)
*Dec 31: End of Q2

January 2019

*Jan 31: Student data due in TOPSPro (Q2)
*Jan 31: Final Data and Accountability expense report due (old system)

February 2019

*Feb 25: Data and Accountability close out financial report due (old system). Will include final report (narrative)
*Feb 28: Preliminary allocations for 2019-20 & 2020-21 released by this date

March 2019

*Mar 1: 17/18 & 18/19 member expense report due in NOVA (Q2)
*Mar 31: 17/18 & 18/19 member expense report certified by consortia in NOVA (Q2)
*Mar 31: End of Q3

April 2019

*Apr 30: Student data due in TOPSPro (Q3)

May 2019

*May (or June): 3-year strategic plan and evaluation report due from consortia
*May 02: CFADs for 2019-20 due

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The California Community Colleges Chancellor's Office (CCCCO) and the California Department of Education (CDE) are working in partnership to implement the requirements outlined in the Adult Education Block Grant (AEBG). We will continue to provide guidance and solicit feedback from the field throughout the implementation process.