AEBG Funding - Where's My Money?


2018-19 Preliminary Allocations Now Available 

The AEBG Office has released the 2018-19 and 2019-2020 preliminary allocations, by consortia. Consortia can view the 2018-2019 allocations in NOVA. Consortia have until May 2, 2018, to submit their Consortium Fiscal Administrative Declaration or (CFAD) into NOVA. Webinars and guidance will continue to roll out on the NOVA CFAD process steps.

Keep in mind there are two distinct process for AEBG allocations in NOVA. First process is the CFAD, which is due May 2nd. The CFAD is used to by the State AEBG Office to document prior year allocations, and set up AEBG funding disbursement to direct funded and fiscal agent consortia. This is a one-time process.

The second process is the AEBG Allocation Amendment process. AEBG member allocations can be amended after the CFAD is submitted, and consortia can adjust allocations throughout the year (with consent of its membership) based on member activities, carry over, regional needs, etc. These adjustments do not impact or change the CFAD as that is a one-time, once-a-year process. Also, the adjustments do not affect the prior year allocations by member as the State AEBG Office will use the CFAD to revert back to prior year allocations if necessary. Please begin scheduling your public meetings now in order to submit the 2018-2019 CFAD by May 2nd.

Questions & Answers:

Q: If all the consortium members approve a change to the allocations, can a consortium change member allocations after May 2 in NOVA?

A: Yes.

Q: Can this new amount drive what members get in the 2019-20 school year?

A: The State AEBG Office will use the prior year CFAD member amounts from 18-19 to drive the allocations for the 19-20 school year. Unless the members approve a change of allocations that is different than the prior year amount.

Extra:

Direct Funded: Keep in mind, if you are direct funded, it will be difficult to amend allocations for members during the August-June disbursement process from the State Controllers to County Offices to Member Districts. The members would have the transfer funds to other members as the State will not alter the disbursement schedules once the May 2nd CFAD is submitted.

CFAD = documents prior year funding to members & allows the State to set up disbursement schedules.

Allocation Amendment = amending / changing member allocations through the year based on consortium agreement as a result of activities & regional need.

AEBG 16-17 & 17-18 Expense Reporting (Q1, Q2, & Q3) - now due June 1st

In order to provide more time for beta testing, webinars, and responses to field questions, the AEBG Office has revised the AEBG 16-17 / 17-18 expense reporting due dates for this program year. Members will submit and certify Q1, Q2, & Q3 expense reports by June 1, 2018. Consortium will have 30 days to review and certify by June 30, 2018. Beta testing on the AEBG NOVA expenditure process will be scheduled for March 2018. Webinars, training, and FAQs will be available beginning in April 2018 and run through May to prepare members for the June 1st deadline. See chart below for more details (as wells as the attached document).

Revised AEBG Quarterly Reporting Deadlines and Rules 2017-18

Quarter Ending

Expense and Progress Report Due Dates

Budget Revision Due Date

Spending Targets

Third Quarter
March 31

Reports Due: Q1, Q2, & Q3
Member Due Date: June 1
Consortium Certify By:
June 30

If less than 15%: Member Approval by 6/1
If greater than 15%: Members will complete budget revision and expense report. Submit to Consortium for approval by June 1st.

45% of carry-over & new funds

Fourth Quarter
June 30

Reports Due: Q4, Final Narrative & Leveraged Funds and Fees
Member Due Date: September 1
Consortium Due Date: September 30

If less than 15%: Member Approval by 9/1
If greater than 15%: Members will complete budget revision and expense report. Submit to Consortium for approval by September 1st.

60% of carry-over & new funds

 

Use the links below to find out where MOE and consortium funding has been disbursed.

The Adult Education Block Grant Program is a joint effort between the California Department of Education and the Community College Chancellor's Office. Both State agencies have worked together to transfer AEBG funding in order to expedite disbursement to the local entity/regional consortia.

Regional Consortia Allocation Formula

Key state agencies (California Department of Education, State Board of Education, the California Community College Chancellor’s Office, and the Department of Finance) met to develop a funding formula for adult education regional consortia according to the Adult Education Block Grant Program legislation set forth in AB 104.

2017-18 & 2018-19 AEBG Consortia Allocations

The AEBG Final Allocations for 2017-18 have been released. CLICK HERE for the 2017-18 Final Allocation Schedule.

If you have a K-12 district or COE fiscal agent or are a direct funded K-12 or COE member, please click on the CDE link below to view your allocation schedule. Note that for those with a K-12 fiscal agent or direct funded K-12 members, the processing of the apportionment request by CDE Accounting is anticipated to be completed by the first week of October, however, if the State Controller releases the payments during that time, it will still be approximately 3 weeks before payment is received.

If you have a community college district fiscal agent or are a direct funded community college member, please click on the Chancellor's Office link below to view your allocation schedule.

Remember, if you have a fiscal agent, the breakdown of funding by member will be listed on the CFAD signed by all members and submitted to the AEBG Office in May 2017, not on the allocation schedule. The CFADs for each consortia can be viewed through the details page of the Consortia Directory (CLICK HERE for Consortia Directory).

Other important documents related to 2017-18 funding:

2016-17 AEBG Consortia Allocations

The 2016-17 Consortia Allocations are funding Consortia only, combining MOE & Non-MOE beginning 7/1/16. This differs from the 2015-16 funding which included a MOE portion of funds separately allocated from consortia funds.

Consortia may choose to be directly funded from the State based on a distribution schedule submitted by the consortium.  Alternately, members of the consortium are authorized to designate a member to serve as the fund administrator to receive and distribute funds. If a region chooses to authorize a fund administrator,  the member chosen as the fund administrator must commit to developing a process to apportion funds to each member of the consortium pursuant to the consortium’s plan within 45 days of receiving fund appropriated for the program. 

If you have a K-12 district or COE fiscal agent or are a direct funded K-12 or COE member, please click on the CDE link below to view your allocation schedule. If you have a community college district fiscal agent or are a direct funded community college member, please click on the Chancellor's Office link below to view your allocation schedule. Remember, if you have a fiscal agent, the break down of funding by member will be listed on the CFAD signed by all members and submitted to the AEBG Office in May 2016, not on the allocation schedule.  The CFADs for each consortia can be viewed through the details page of the Consortia Directory (CLICK HERE for Consortia Directory)

CLICK HERE for more information regarding 2016-17 Consortium Allocations.
CLICK HERE for CDE – K-12/COE 16-17 AEBG apportionment
CLICK HERE for Chancellor’s Office – CCD 16-17 AEBG apportionment
CLICK HERE for CDE FAQs Regarding AEBG Funding

AEBG Appropriation Process for 16-17

  • FY2016-17 Annual Plan Contingent Approval and Authorization to Spend Letter
  • Intent to Award Letter
  • 2016-17 Final Allocation Schedule
  • 2016-17 Trailer Bill Language
  • Local Board Presentation Explaining AB104
  • Other Funding Sources

    AEBG Data and Accountability Funding

    The funding will be used to resolve AEBG data collection needs required by AB104, foster regional and local system integration, coordinate regional intake, assessment, and referral, align efforts under the Workforce Innovation and Opportunity Act, and ultimately connect to a state level AEBG Data System.  Instructions and requirements will be out the first of June.  Budget and work plans will be due by the end of the year. Funding is good through December 31, 2017 with a final expenditure report due in January 2018 and close out report in February 2018. Budgets, expenditures, and progress will be reported, using a separate code (15-328-XX), via the current online reporting system (used under AB86, and currently being used by AB104).

    CLICK HERE for more information about the AEBG Data and Accountability Funding.

    15-16 MOE and Non-MOE Allocations

    Maintenance of Effort (MOE) Allocations
    MOE funding has been released through the CDE to each individual K-12 district or county office. CLICK HERE for the AEBG 2015-16 MOE Entitlements and related letters

    Consortia Funding (Non-MOE) Allocations
    The CCCCO and CDE approved a formula to allocate the remaining Adult Education Block Grant Funds that are not included in the Maintenance of Effort (MOE) Funding for Fiscal year 2015-2016 (see formula above). Consortia or Non-MOE funding was released through both the CDE and the Chancellor's Office depending on the consortium's fiscal agent.  If a consortia opted out of having a fiscal agent, funds were released directly to each individual member. Please note - K-12, COEs & JPAs received consortia funding via CDE's apportionment process, while community college districts received consortia funding via the Chancellor's Office apportionment process.

    For AEBG consortia funding (Second Apportionment) to K-12 or COE fiscal agents (or direct funded agencies), CLICK HERE.

    For AEBG consortia funding to community college district fiscal agents (or direct funded agencies), CLICK HERE.

    Funding Charts (2015-16)
    Under the AEBG budget bill (AB 104), consortium members shall report the amount and uses of any available funds for adult education. Please see the links below for an overview and for charts by regional consortia. These charts include member allocations for each fund source listed above. Also included are MOE allocations by member, the Regional Consortia allocations, and some additional related supportive service funding.

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    The California Community Colleges Chancellor's Office (CCCCO) and the California Department of Education (CDE) are working in partnership to implement the requirements outlined in the Adult Education Block Grant (AEBG). We will continue to provide guidance and solicit feedback from the field throughout the implementation process.